A grok bot meeting is a Google Meet, Zoom or Microsoft Teams call that one of your Grok Bots joins for you. The Bot listens, takes notes, answers questions in the meeting chat, and sends you a summary and action items when the call ends. You paste the meeting link into your chat with the Bot, approve one card, and the host lets it in.
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The feature shipped in Grok Bot version 1.0.1 on 11 November 2026, according to the Grok Bot changelog. It is available on the Team, Enterprise and Ultra plans. This page walks through how to add a Bot to a call, what it does while it is there, the controls you get, and how the privacy rules work.
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How to add a grok bot meeting to your calendar
The Grok Bot docs list three steps for a single call:
- Paste the Google Meet, Zoom or Microsoft Teams link into your chat with the Bot, and ask it to join and take notes.
- Approve the card when the Bot asks.
- When the meeting starts, the host admits the Bot.
The Bot shows up in the participant list with a clear label. A personal Bot joins as Bot name (your first name's Bot) - transcribing. A shared Team Bot joins as Bot name (Team Bot) - transcribing. Everyone on the call can see that a Bot is in the room and that it is transcribing.
You do not have to paste a link every time. A Bot that follows your calendar can join scheduled meetings on its own. That is the setup most people will want for recurring calls such as weekly team syncs or client check-ins.
Not sure what to type? Open the Bot's details. If the Bot has never joined a meeting before, Add to meeting under Suggested drafts a question that asks the Bot how to add it to meetings. The Bot then explains the steps in its own chat.
What the Bot does during the call
Once it is in, the Bot does four jobs. It listens. It takes notes. It answers questions in the meeting chat. And it tracks action items for the summary at the end.
To ask it something, address the Bot by name in the meeting chat. It answers in that same chat. Two cases work a little differently:
- Zoom private chat. If you send the Bot a private chat message in Zoom, it sends a private answer back.
- Conference rooms. A request from a conference room device counts as coming from the room, not from one person.
That second point matters for permissions. The Bot treats a shared room screen as a shared source, so it will not assume the person sitting nearest the device is you.
The Bot also works on the same cloud computer as the rest of your Bots. The docs say every Bot on your account uses one persistent cloud computer, and each Bot gets its own screen on it. Bots run on Cursor-hosted cloud computers, so the meeting work does not run on your laptop, and closing your laptop does not stop it.
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Meeting actions and what each one does
Open the Bot's details to see its meetings. Calls it is joining or attending appear under Upcoming. Each row shows a countdown to the join time, the next join time for a scheduled meeting, or Taking notes while the Bot is in the call.
Hover a meeting you scheduled and open its menu to find Meeting actions. Here is what each one does, from the docs:
| Meeting action | What it does | When you can use it |
|---|---|---|
| Disable Interactivity | The Bot keeps listening and taking notes but stops answering in the meeting. The row shows Muted. | Scheduled, joining or in the call |
| Enable Interactivity | Turns answering back on. | Only while the meeting is still scheduled |
| Cancel | Removes a scheduled meeting from the Bot's list. | Before the Bot joins |
| Quit | Takes the Bot out of a meeting it is joining or attending. | While joining or in the call |
One detail is easy to miss. Once the Bot is joining or already in the call, Enable Interactivity is no longer there. To turn answering back on at that point, the docs say to quit and add the Bot again. So if you think you will want questions answered, leave interactivity on before the call starts.
Disable Interactivity is the right choice for calls where you only want a record. Think sales calls, interviews, or a board meeting where a Bot speaking up would be a distraction. It still produces the full notes and summary.
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What happens after the call ends
When the call ends, the Bot sends a summary and action items in its chat with you. If you have Pages, a longer report goes on a page, with the link in the chat.
The notes do not disappear after that first message. You can ask the Bot at any time for the summary or the transcript of a past meeting. That makes it useful for follow-up work. You can ask it to draft the follow-up email from the action items, or pull every decision from last month's calls into one list.
Because all your Bots share one computer, the files and notes from a meeting are on the same machine your other Bots use. One Bot can take the notes and another can turn them into a task list or a report.
The docs add one rule about settings: meetings use the settings of the person who started them. If you added the Bot, your settings apply to that call.
Privacy behaviour in meetings
A Bot in a call can hear and read things that come from people outside your team. The docs set two clear limits on what it hands back.
- It will not share your credentials in a meeting. Logins and passwords stay out of the chat, whoever asks.
- It holds back and tells you. If someone in the meeting asks for something the Bot held back, the Bot tells you who asked and offers to send it. You stay in control of what leaves your account.
The participant label is also part of the privacy picture. Every Bot joins with "transcribing" in its name, and the host has to admit it. Nobody gets recorded by a Bot that slipped in quietly.
Plans and admin controls
Meetings are available on the Team, Enterprise and Ultra plans. This page does not list prices, since plans and billing change; check the current plan page inside Grok Bot.
On Enterprise, admins control meetings for everyone. The switch is Meetings under Bot Capabilities on the Grok Bot page of the team dashboard. When it is off, Bots cannot join or read meetings. A Bot that was already scheduled to join tells you meetings are no longer available.
Team Bots follow their own team's setting. A Team Bot joins meetings only when its team allows them. If your team mainly lives in Microsoft Teams, the guide to Grok Bot in Microsoft Teams covers how a Team Bot gets connected there, and the Grok Bot Teams guide covers shared Bots in general.
Where meeting Bots fit in a small business
Most small teams lose time in the same place: after the call. Someone has to write up notes, chase action items and remember what was agreed. A meeting Bot handles the first draft of all three.
A simple setup looks like this. Let one Bot follow your calendar and join client calls. Keep interactivity off for sales calls and on for internal syncs. After each call, ask the Bot to turn its action items into tasks and draft a follow-up. Then the same Bot, or another one, can post updates to your team, for example through Grok Bot in Slack.
Talking to a Bot one to one is a separate feature. For a live spoken conversation with a single Bot, see the Grok Bot voice mode guide. For connecting your own tools through MCP, see Grok Bot custom MCP.
If you want to see how agent tools like this compare, the Goldie Bench tests AI models on real tasks. And the Agent OS guide shows how Julian runs agents across his business.
Want this mapped onto your own calls and tools? Book a free AI strategy session and the team will look at where a meeting Bot saves the most time. For weekly playbooks and templates, join the AI Profit Boardroom.
FAQ
Which meeting apps can a Grok Bot join?
Google Meet, Zoom and Microsoft Teams. You paste the call link into the Bot's chat, or let a Bot that follows your calendar join scheduled calls on its own.
Can I stop the Bot from talking in a meeting?
Yes. Choose Disable Interactivity in Meeting actions. The Bot keeps listening and taking notes but does not answer, and the row shows Muted. Turn it back on before the call starts, because once the Bot is in the call you have to quit and add it again.
Does the host have to let the Bot in?
Yes. When the meeting starts, the host admits the Bot. It joins with "transcribing" in its name, so everyone can see it.
Can I get the transcript later?
Yes. The Bot sends a summary and action items when the call ends, and you can ask it at any time for the summary or transcript of a past meeting. If you want a hand setting up the workflow around it, book a free AI strategy session.
